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    1.9 Viewing Analytics / Recording Students Grades / Levels & Grade-Locking

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    Assessment Expert is a data driven system.  As such one of its most powerful features is the ability of the system to analyse the assessment judgements in the system and automatically calculate a “current grade / level” of attainment.

    After choosing a Class from the Classes screen you will see the following options:

    Select “View Analytics”.  This will then present you with a list of Students in the Class along with their Current Calculated Grade followed by their Predicted Grade followed by their Target Grade. 

    This allows you to see at a glance how the accumulative assessment data you have entered in Assessment Expert so far for that Class is stacking up against your “Predicted Grade”. 

    If the system is being used to accurately to record judgements over time then as you progress through an academic year and enter more and more assessment judgements then the automatically calculated “Current Grade” should start to approach and by the end of the year match your “Predicted Grade”. 

    This is a great way of helping to inform you when having to report on a Student’s progress or provide a current grade for the Student.

    You first will be presented with an overview of your whole class (shown on the next page).  Along with their Current, Predicted and Target grades.

    Note: If you don’t see the Predicted Grade it is because your institution has chosen to disable / hide this feature.  It can be turned on from the System Management panel which is accessed from the drop down menu in the top right corner for all teacher users with Admin permissions.

    This page gives you an at-a-glance view of how your students are doing.

    The level value in the Current column is calculated based on assessment data that has been collected

    The background of the Current level gives an indication of the stability of that level.

    Some Analytics Engines require a minimum amount of assessment data before being certain of the student’s current ability which can cause this value to change regularly, both forwards and backwards.

    indicates an unstable level (happens in the early days when few judgements have been made)

    indicates a stable level (the system has enough data to be confident of the students attainment)

    or indicates that a level has not yet been achieved.

     

    Please see Appendix B for more details around how the Analytics Engines work.

    If Grade-Locking is enabled you may see  icons, indicating that student has been previously calculated as working at a higher level.

    The level value displayed is the higher value and in order to see the newly calculated value, you will need click on the student's name to drill down into a more detailed view.

    The detailed view will also allow you to choose if you want to replace the current level with the actual level.

    Note: The Grade-Locking feature can be enabled or disabled from the “Configure Institution” section of the “System Management” panel which is accessed from the drop down menu in the top right corner for all teacher users with Admin permissions.

    The level values in the Predicted and Target columns show the values manually entered via the individual Student analytics page, available by clicking on the students name.

    In the above screen shot we can see that the system is in the early stages of use.  The students may only have a handful of judgements each recorded against them by their teacher.  The  are indicating that until more judgements are captured their grade/level probably should not be relied on as being an accurate reflecting of their true attainment / ability.

    In this screenshot we can see that all of the Current Grades / Levels are showing up in  green boxes.

    This means that the system now has enough data to make much more accurate calculations for you.  The grade / level shown here can be taken with a high degree of confidence as an accurate calculation of their attainment and ability to date.

    In the following example you will notice that two students have the Padlock icon next to their Current Grade / Level:

    These students have achieved a level 9+.

    However new judgements have been entered at a lower grade / level which has meant their “Current” calculated grade is actually now lower.

    The Grade-Locking feature has prevent the student from seeing this lower grade at present.  However drilling down into the student will allow you to override this should you wish.

    Let’s take a look.

    Note: The Grade-Locking feature can be enabled or disabled from the “Configure Institution” section of the “System Management” panel which is accessed from the drop down menu in the top right corner for all teacher users with Admin permissions.

    Once you select a Student from the Analytics page you are taken to a breakdown of their assessment.

    Here we can see a note regarding the Level Drop.

    The actual level should be 1+, this of course would be a huge drop from 9+.

    It is up to you if you want to use the calculated level, if you do press the “Use Calculated Level” button.  This will remove the notice and the lock icon and change the students “Current Leve / Grade” to the lower value.

    Note: It is important to understand why this grade fluctuation can occur in the early days of the system and why you might want to enable Grade-Locking until things have stabilised.

    Assessment Expert is using an algorithm to try to calculate for you the most realistic current level or attainment / ability of your students.  Of course it is hard for it to do this if you only have a handful of assessments recorded.

    Let’s say you record a single judgement for a student at a level 9.  The system will tell you the student’s current grade is 9, but it will be indicated as “Unstable”.  You now make one more judgement at a Level 1.  The system only has two judgements to base its calculation on, one high and another low.  The Current Grade / Level will now be lower. 

    Of course a student’s Current / Grade fluctuating wildly up and down in the early stages of use might not be desirable, hence while this feature can be enabled.  One the system has enough judgements this problem will go away.

    Lets now look at the rest of the Students Analytics page:

    Here you can see their best 30 assessment judgements along with a summary of those judgements.  The analytics works off the best 30 assessments only when calculating a grade as it assumes we want to assess the best of what a Student is able to demonstrate and understand, not the worst.

    This also allows you to continue to enter lower levels judgements in order for the colour heat mapping to build up a reflective picture for the Students of what they know without all those lower judgements skewing the calculated grade.

    Again the system works on the philosophy that we want to base our calculated judgements on the best of what Students can do, not simply provide you with a life time average view.

    Note: This information is based on you using the “Default” Analytics Engine.  Other Analytics Engines are available for use, for full details please see Appendix B in the FAQ.

    You can then see a brief analysis of how the system has calculated the “Current Grade” at the bottom of the page.

    At the top of the screen is a simple table under the heading Data Update.  This displays:

    • “Current Grade” Grade automatically calculated based on assessments in the system
    • “Predicted Grade” Your professional judgement based on their current grade and other evidence
    • “Target Grade” The grade you or your school believes the student should be achieving  

    Note: If you don’t see the Predicted Grade it is because your institution has chosen to disable / hide this feature.  It can be turned on from the System Management panel which is accessed from the drop down menu in the top right corner for all teacher users with Admin permissions.

    The Current Grade is the only value you can’t override or change as it is calculated for you based on the actual assessments currently in the system.

    Clicking on any judgement on this screen will present you with a pop up which will tell you exactly what Module and Criteria it relates to as shown below.  This way you can easily see where the student’s best assessments are coming from.

    NOTE: For ease of navigation, there are two “quick links” at the top of the page which will quickly switch you to the same students Heatmap and Diary page.

    You can also use the arrows to either side of the student to easily navigate through the class in order.

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