Craig 'N' Dave LTD

    1.4 Using the Course Building to create / manage courses

    Follow

    At the heart of Assessment Expert is the Course Builder.

    It is here that you create and manage courses, assign modules / topic / criteria, and assign those courses to classes.

    Without a Course set up and assigned to at least one Class there is nothing for you to assess, so this is an area you will spend a lot of time in, at least initially when you are first setting up the system.

    To access the Course Builder a Teacher user should select “System Management” from the top right corner, it drops down from the person portrait as shown here:

    Once selected they will be taken to the System Management page:

    Note: If the “Course Builder” link is greyed out it means you don’t have permission to access this feature.  Please contact the member of staff at your institution responsible for the system so they can grant you access. 

    From here you should choose “Course Builder”.

    This will bring up the Course Builder screen.

    Start by selecting the Subject you wish to build a new course for.

    You will now be presented with a choice to either “Create a new Course” or “Manage an existing Course”.

     

    1.4.1 Creating a new Course

    Click “Create new Course” to begin.  You will now be taken through a step by step wizard to help you get your new course up and running.  Firstly, choose a name for your new Course.  A list of existing Courses in your system is displayed at the bottom of the screen for convenience.

    Once you have chosen a Course Name press “Continue”.

    You are now taken to a screen which asks you how you want to refer to your student’s achievements.  This is to allow flexibility with different institutions having different models of assessment.

    Note: You will notice on the right-hand side a tick list of tasks.  This will indicate your progress through the Course Building wizard.  At any point you can leave the Course Builder and come back to it at a later date.  However you won’t be able to “Finalise” a course and make it available for use until all of these tasks have been completed.

    Once you have chosen a “Grade Heading” press “Continue”.

    You are now taken to a very important screen where you get to course the Course Type.  This is where you choose your model of assessment that will be used for this Course.  For example 9-1 for a GCSE class, A*-E for an A’Level class or Dist* - Pass for a Vocational.

    This allows different courses to be assessed using different models.

    Warning: Think VERY carefully before choosing the Course Type you want to use for each Course.  Once you have started assigning Criteria to a course you won’t be able to change this setting. 

    For a full explanation of the Analytic Engines and Course Types available and what they mean please see Appendix B.

    Once you have chosen a Course Type press “Continue”.

    You now choose which Analytics Engine you want to use.  This controls the way the data is interpreted.  We would recommend using the Default engine unless you have specific needs.

    NOTE: It is highly advised you don’t alter the Analytics Engine from the Default setting unless you know what you are doing. 

    For a full explanation of the Analytic Engines and Course Types available and what they mean please see Appendix B.

    Once you have chosen an Analytics Engine press “Continue”.

    This will take you to the Course Shell screen.

    You can check all the settings you have put in place so far and edit any of them by pressing the blue pen icons next them as shown above.

    The next stage is to add at least one Module, one Topic and one Criteria to the course.  Clearly you will want to do more than this, however this is the minimum before you can finalise the course and make it available.  To carry on at this point just press “Continue”.

    A course must have at least one Module associated with it.  Simply enter the name for the Module and click the “+ Add New Module” button.  Added Modules appear at the bottom as shown here:

    Once you are ready to create topics simply choose any Module from the list.

    Just as with Modules you can add new Topics by entering a name and pressing “+ Add New Topic”.

    NOTE: Topics are shared across all Modules within a Course. This means once you have set up a Topic with a set of Criteria in a Course there is no need for other Teachers to re-create them. They can simply pull them into their Modules and use them right away.

    As with Modules, Topics appear at the bottom once added as shown here:

    The last thing left to do is to assign some Criteria against each Topic.  Choose any Topic to get started.   To add a new Criterion fill out the boxes presented and press “+Add New Criterion”.

    Description:

    • The wording of the Criterion as it will be seen by the students.

    Grade:

    • Set the grade / level the Criterion is set against.

    Number of assessment opportunities:

    • The number of assessment opportunities represents how often you would like the Student to achieve this Criteria before you consider it mastered.
    • With many Criterion this can be left at 1, meaning that once the Student has shown they have achieved it once it will be coloured in bright green on their Heatmap.
    • There may well be some fundamental or core Criterion to your Subject which you know Students will have several opportunities to demonstrate across multiple Modules or even years. This is the concept that “You don’t become a master of a skill by showing you can do it only once.”
    • If you set this number higher then Students will have to achieve it across multiple Modules in order for it to show up bright on the Heatmap.

     

    As with Topics you can also select existing Criteria to add to your Topic from the bottom panel.

    As with Modules and Topics, Criteria appear at the bottom once added as shown here:

    Having set up your Modules, Topics and Criteria you are now ready to Finalise your Course.  The tick list on the right-hand side should be all complete and the green “Finalise” button should be active.  Don’t worry, once you finalise course you can still manage it to add / remove and edit you Modules / Topics etc.  (This will be covered under 1.4.2 Manage an existing Course).

    When you press the “Finalise” button you get an information panel as shown below which explains what will happen when you finalise a Course:

    Make sure to read the above message carefully and if you are happy press “Finalise”.

    You are now ready to assign Classes to your Course.

    Your list of available Classes is displayed on the right.  Clicking them adds them to the course.  Simply click “Remove from Course” if you change your mind.  A Course can be assigned to as many Classes as you like, and each of those classes will have their own copy of the Course with all the Modules / Topics and Criteria ready and set up for assessment.

     1.4.2 Manage an existing Course

    To manage an existing course head over to the Course Builder and then choose “Manage an existing Course”

    You will now be presented with a list of courses available within your chosen Subject, select the one you wish to manage from the list:

    This will take you to the Course Shell screen as shown here:

    From here you can change:

    • Alter the name of the course
    • Alter the Analytics Engine used to interpret the data in the course
    • Alter the Grade Heading used for the course
    • Add or remove classes from the course
    • Continue building the course

    It is from the “Continue Building Course” button that you will be able to:

    • Edit Modules
    • Permanently Delete Modules
    • Edit Topics
    • Remove Topics from Modules
    • Delete Topics from all Modules
    • Edit Criterion
    • Remove criterion from Topics

    We will now go through these functions.

    To edit a Module click the cog icon next to the Module name then select “Edit Module”.  This will allow you to alter the name of the Module:

    To delete a Module click the cog icon next to the Module name then select “Delete Module”.  A warning dialogue appears.  Type the word DELETE into the box and press “Delete Module” to confirm.

    WARNING: Deleting a Module is permanent and irreversible.  Make sure this is what you want to do as it will remove the Module and all its associated assessment data.  This should only be performed for example at the end of an academic year when you have decided you are no longer going to teach that Module and have obsoleted it from your schemes of learning.

    To edit a Topic click the cog icon next to the Topic name then select “Edit Topic”.  This will allow you to alter the name of the Topic:

    To remove a Topic from appear in the current Module click the cog icon next to the Topic name then select “Remove Topic from Module”.  The Topic will remain in any other Modules.  This is a safe way to remove a Topic, you can easily add it back in later to this or other Modules.

    To permanently delete a Topic click the cog icon next to the Topic name then select “Delete Topic from all Modules”.  Read the warning message that appears and when ready press “Yes – Delete this topic”.

    WARNING: Deleting a Topic is not the same as simply removing it.  Deleting it will get rid of it permanently from all Modules and is irreversible.  However, no assessment data captured while the Topic was live will be deleted so Students past successes and progress won’t be lost by doing this.

    To edit a Criterion click the cog icon next to the Criteron name then select “Edit Criterion”.  This will allow you to alter the name of the Topic:

    From here you can change the description of the Criterion, change the number of assessment opportunities available for it and even change which Band it sits in.

    This last point is worth expanding on.

    Imagine the situation where you have entered a Criterion when setting up the system as say a “Grade 4” skill.  You have then spent months assessing it with Students only to come to the conclussion that it is actually a much harder skill that you first thought and it should really be a “Grade 7” skill.  By changing it here the system not only moves the Criteron up but it also recalcuates all the Students current grades based.

    To remove a Criterion from appearing in the current Topic click the cog icon next to the Criterion name then select “Remove criterion from topic”.  The Criterion will remain in the system for future use and will remain in any other Topics it was added to.  This is a safe way to remove a Criterion, you can easily add it back in later to this or other Topics.

    To permanently delete a Criterion click the cog icon next to the Citerion name then select “Delete Cirterion”.

    Read the warning message that appears and when ready press “Yes – Delete this topic”.

    WARNING: Deleting a Criterion is not the same as simply removing it from the Topic.  Deleting it will get rid of it permanently from all Modules and is irreversible.  It will also remove all associated assessment data captured under this Criterion.

    Was this article helpful?
    0 out of 0 found this helpful

    Comments

    Powered by Zendesk